Grant Manager

  • Amsterdam, Netherlands

Grant Manager

Job description

About us

At Circle Economy, we believe it is time for a new economic approach: the circular economy. Circle Economy is a non-profit foundation with an international team that supports businesses, cities and policymakers to find practical and scalable solutions to accelerate the adoption of the circular economy. 

Our vision is to contribute to resilient economies that use resources intelligently, while contributing to socially safe and ecologically just societies.

Our mission is to empower a global community of businesses, cities and governments to accelerate the transition to the circular economy through practical and scalable insights and solutions that address humanity’s greatest challenges.

Founded in 2011 in Amsterdam, Circle Economy currently has 50 members consisting of NGOs and businesses and has a 2 tier board. Important funding sources include trust & foundations, as well as public and private revenue.

Our team consists of 50 employees from 25 different nationalities. We are represented by diverse academic backgrounds and career experiences. We have an inspiring supervisory board and are led by an experienced management team.

Our Culture

We are a young team of ambitious and highly driven professionals, sharing the belief that the circular economy can create prosperity for all. We work in a lively and dynamic atmosphere in our open office space right in the heart of Amsterdam. At Circle Economy, we have a friendly and open team dynamic, and a culture of getting things done while having fun.


Circle Economy relies on the collaboration with trusts and foundations to pursue impact at scale, and therefore requires resources to manage these relationships. Furthermore, Circle Economy is looking more and more into EU and multilateral funding opportunities and needs support in preparing for tenders for the EU, UN bodies and other multilateral funders.

Circle Economy is seeking a structured, proactive and collaborative Grant Manager to join its Fundraising Team to support our fundraising and grant management efforts specifically around the areas of donor research and identification, grant management and reporting, project tracking, oversight and internal communications. You are a spider in the web and work closely together with the Fundraising Lead, and the different Thematic Area leads, in helping them identify new funding opportunities, structure and write proposals and fundraising materials, and ensure the appropriate administration and management of grants. In this role, you will also assist with project management and monitoring, evaluation and learning activities.


Key Responsibilities and Duties:

You will execute the following tasks:

Contribute to effective grant and donor management

  • Proactively monitor, write and submit project and financial reports to Circle Economy's funders in a timely manner, working in consultation with the project and finance teams;

  • Oversee compliance with donor requirements and ensure any deviations are communicated to internal stakeholders for appropriate mitigation;

  • Support internal stakeholder leads (incl. the CEO, other members of the MT and Fundraising Lead) to effectively manage donor relationships for which they are responsible, including drafting and writing meeting briefings;

  • Maintain appropriate donor records, including contribution agreements, Memorandums of Understanding, instalment requests, meeting notes, and communication records;

  • Support the development and implementation of systems, processes and practices (Monitoring, Evaluation & Learning) necessary to ensure that we deliver quality management to our funding partners;

  • Support with the organisation of fundraising events.

Coordinate fundraising communications internally

  • Work with relevant members of the Marketing & Communications team to develop fundraising and other materials (e.g. 1-2 pagers, presentation decks, press releases, newsletters and other briefing docs) for use by a variety of internal stakeholders when engaging with donors and to fulfil partnership communication requirements;

  • Support the fundraising team with provision of accurate and timely programmatic information and statistics and other materials in a variety of formats

Contribute to securing new grant funding to meet organisational priorities

  • Identify and research funding opportunities in the Netherlands, Europe and beyond;

  • Support drafting quality funding proposals, concept notes and project frameworks focusing on one or more Circle Economy's focus areas within given deadlines and fitting the specific donor requirements;

  • Contribute to scoping of tender methodologies, writing sections of tenders, and improvement processes;

  • Keep updated on EU funding opportunities and approaches;

  • Compile accurate reports, summaries, queries as needed by the line manager and the Management Team.

Skills and Competences

Required Skills and Background [Essential]

  • You have relevant working experience (a minimum of 2 years) in fundraising, project management, proposal writing, and/or grant management or similar role;

  • You have thorough knowledge of the philanthropic sector and grant-making bodies in Europe and/or the US, specifically in the fields of environment and society;

  • You have a good understanding of effective fundraising techniques, sound research and analytical skills with a meticulous eye for detail and experience of achieving challenging targets;

  • Proven ability to develop and implement successful processes

  • You have a good understanding of programme development, logical frameworks and theories of change.

  • You are a creative person who can learn fast and envision future plans

  • You have full professional proficiency in written and spoken English

  • You love working in a multicultural team and collaborating with different people on different projects

A big plus but not a must 

  • Experience in the field of sustainability or circular economy

  • Knowledge on EU and multilateral funding landscape and rules for grants

  • Knowledge of Dutch and any other language

What we offer you

This is a 32 to 40 hours per week role for an initial period of 12 months, which may be extended depending on performance and funding opportunities. We offer an awesome challenge for a passionate person who is impact-driven and loves to learn and take on responsibilities within a vibrant and talented team in a pioneering organisation. We recognise the importance of career development and work with our team to help find and develop opportunities for growth for each team member.